Creating a Process. A key to Win
Why Creating a Process (SOP) Before Hiring a Virtual Team Member Is Key to Success
Hiring a virtual team member can be a game-changer for your business—but it’s easy to feel like the results aren’t what you hoped for. If you’ve ever wondered, “Why isn’t this working as smoothly as I thought?” the issue might not be the person you hired—it might be the lack of a clear process.
The Problem
Many businesses make the mistake of hiring before creating a clear Standard Operating Procedure (SOP). Without an SOP, you risk miscommunication, inefficiency, and unmet expectations. You might end up spending more time managing your virtual team member than you would doing the task yourself.
Why SOPs Matter
An SOP is a step-by-step guide for completing a task. It ensures that:
Everyone knows what’s expected and how to do it.
You can delegate with confidence, knowing the task will be done your way.
Your business runs smoothly, even when you’re not directly involved.
How to Create a Simple SOP
You don’t need to spend weeks building out complicated documents. Start with these steps:
Identify the Task: Choose a task you’re ready to delegate (e.g., inbox management, social media posting, order processing).
Break It Down: Write out the steps as if you were explaining them to someone new. Keep it simple and clear.
Record Yourself: Use a screen-recording tool to demonstrate the process in action. Sometimes video is easier than words!
Add Key Details: Include tools, logins, templates, or any resources needed to complete the task.
Test It: Run through the SOP yourself or with a colleague to spot any gaps.
The Benefit? Success, Not Stress!
When you have an SOP in place, your virtual team member can hit the ground running. They’ll feel empowered to perform at their best, and you’ll save time, energy, and headaches.
At VO Squared, we help businesses not only find the right talent but also set up for success with tools and strategies that make delegation seamless.
Ready to build your dream team the right way? Let’s talk!